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Privacy Policy

Last updated: 1 January 2025

This Privacy Policy explains how Sawrus ("we", "us", or "our") collects, uses, and protects information about you when you visit our website at sawrus.ai or engage with our consulting services. By using the Site, you agree to the practices described in this policy.

Contents

  1. Information we collect
  2. How we use your information
  3. Legal basis for processing (GDPR)
  4. Data sharing and third parties
  5. Data retention
  6. Your rights
  7. Cookies
  8. Data security
  9. International transfers
  10. Children's privacy
  11. Changes to this policy
  12. Contact us

1. Information we collect

Information you provide directly

When you fill in our contact form or otherwise communicate with us, we may collect:

  • Your name (first and last)
  • Your work email address
  • Your company name and funding stage
  • The content of your message to us
  • Any other information you choose to share with us

Information collected automatically

When you visit the Site, we may automatically collect certain technical information, including:

  • Your IP address and approximate geographic location
  • Browser type and version
  • Operating system
  • Pages you visit and the time you spend on them
  • Referring URL (the page you came from)
  • Device type

This information is collected through server logs and, if applicable, analytics cookies (see Section 7).

2. How we use your information

We use the information we collect for the following purposes:

  • To respond to your enquiries and schedule discovery calls
  • To deliver our consulting services where you have engaged us
  • To send you our newsletter if you have opted in
  • To improve our website and service offering
  • To detect and prevent fraud, spam and abuse of our contact form
  • To comply with applicable legal obligations

We do not use your personal information for automated decision-making or profiling that produces legal or similarly significant effects.

3. Legal basis for processing (GDPR)

We process your personal data under the following legal bases:

  • Contractual necessity: Processing required to deliver consulting services you have engaged us for.
  • Legitimate interests: Responding to enquiries, improving our site and protecting against fraud where these interests are not overridden by your rights.
  • Consent: Sending marketing communications, such as our company page where you have explicitly opted in. You may withdraw consent at any time.
  • Legal obligation: Processing required to comply with applicable law.

4. Data sharing and third parties

We do not sell, rent, or trade your personal information to any third party. We may share your information in the following limited circumstances:

  • Service providers: We use trusted third-party services to operate our website and business (e.g. email hosting, analytics). These providers are contractually bound to process data only on our instructions and in accordance with applicable data protection law.
  • CAPTCHA provider: Our contact form uses hCaptcha, operated by Intuition Machines, Inc. hCaptcha processes your IP address and interaction data to determine whether you are a human. Please review hCaptcha's Privacy Policy.
  • Legal requirements: We may disclose your information if required to do so by law, court order, or a government authority.
  • Business transfers: In the event of a merger, acquisition, or sale of all or part of our business, your information may be transferred as part of that transaction.

5. Data retention

We retain contact form submissions and related enquiry records for up to 3 years, unless a longer retention period is required by law or by the terms of an ongoing consulting engagement. Website analytics data is retained for up to 26 months.

When personal data is no longer needed, we delete or anonymise it securely.

6. Your rights

Depending on your location, you may have the following rights with respect to your personal data:

  • Right of access: Request a copy of the personal data we hold about you.
  • Right to rectification: Request correction of inaccurate or incomplete data.
  • Right to erasure: Request deletion of your personal data ("right to be forgotten").
  • Right to restriction: Request that we restrict processing of your data in certain circumstances.
  • Right to data portability: Receive your data in a structured, machine-readable format.
  • Right to object: Object to processing based on legitimate interests or for direct marketing.
  • Right to withdraw consent: Where processing is based on consent, withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at renzvicta@sawrus.ai. We will respond within 24 hours. You also have the right to lodge a complaint with your local data protection authority.

7. Cookies

Our Site may use cookies and similar tracking technologies. Cookies are small text files stored on your device. We use the following types:

  • Strictly necessary cookies: Required for the site to function (e.g., security tokens). These cannot be disabled.
  • Analytics cookies: Help us understand how visitors use the site (e.g. page views, referral sources). We use privacy-focused analytics tools that do not share data with advertising networks.

You can control cookies through your browser settings. Disabling analytics cookies will not affect your ability to use the site. We do not use advertising or tracking cookies.

8. Data security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. These measures include encrypted data transmission (HTTPS/TLS), access controls, and server-side rate limiting to prevent abuse of our contact form.

No method of transmission over the internet is 100% secure. If you have concerns about the security of information you have submitted to us, please contact us promptly.

9. International transfers

Sawrus operates primarily from within the African Economic Area. If any service providers we use are based outside the AEA, we ensure appropriate safeguards are in place before transferring personal data internationally.

10. Children's privacy

Our Site and services are directed at business professionals. We do not knowingly collect personal data from individuals under the age of 18. If you believe we have inadvertently collected such data, please contact us so we can delete it promptly.

11. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law. We will post the updated policy on this page with a revised "Last updated" date. Where changes are material, we will take reasonable steps to notify you. Your continued use of the Site after changes are posted constitutes your acceptance of the updated policy.

12. Contact us

If you have any questions, concerns, or requests regarding this Privacy Policy or the way we handle your personal data, please contact us:

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